Get paid by GCson the termsyou agreed to.
Each invoice goes to the GC's accounts-payable inbox with the paperwork they need to approve it. Polite reminders follow on a schedule you set. Late ones land on your call list, and every Monday you get one text with who owes what.
Price: Quote. Priced from your numbers after the free audit. It comes inside Commercial Accounts and pairs with New permits, new GCs.
You did the work in June. The check shows up in September.
Chasing late invoices is the most stressful part of the job.Small business owner, reddit.com/r/smallbusiness
Still no e-transfer, now it's a game of chicken.Contractor, contractortalk.com
You don't need 30 days to walk to your desk and write a check.Contractor, contractortalk.com
Chasing it costs more than it's worth, so I let it go.Contractor, contractortalk.com
The GC pays in 90 days and I'm floating the materials the whole time.You can't change their terms. You can make sure your invoice is the easy one to approve on the day it's due.
The first four quotes are from public posts, with the source named. The last is paraphrased from common trade-owner complaints. None of these are our clients.
Only 12% of contractors say they're always paid on time.
Source: Levelset construction payment report, 2022. The same report puts average construction payment at about 90 days.From the day you invoice to the day it's paid.
We set up every step and run it. Your part is a few calls a month and answering AP when they need something.
A statement to the AP inbox, with the paperwork attached.
The invoice goes to the GC's accounts-payable inbox, the one that actually cuts checks. The signed work order and your W-9 go with it, plus anything else that GC always asks for. An invoice with nothing missing has fewer reasons to sit.
A short reminder on the due date.
The invoice number, the amount, the job name and a pay link if you take cards. It's two lines, polite, and from your business name. The goal is to be at the top of the pile on the day they run checks.
Second reminder, with the PM copied.
A week past due, a second reminder goes to AP with the project manager you worked with copied. PMs often know why an invoice is stuck, and they can walk it over. You pick which GCs get the PM copy.
Then it moves to your call list.
Three weeks late, the emails stop and the invoice lands on your call list with everything you need for the call: what was sent, when, and to whom. We don't send collection letters or legal notices. A call from the owner works better at this point anyway.
A reply about a problem pauses everything.
If AP writes back that something is missing or wrong, reminders on that invoice stop right away and you get a text with what they said. Once it's sorted, reminders pick up again a week later. Nobody gets a "past due" email in the middle of a dispute.
Paid means quiet.
The moment an invoice is marked paid, nothing more goes out about it. When we can read paid status from how you invoice, that happens on its own. Otherwise you tap paid in your Monday text. Reminders don't start until one of those two is set up.
One text with who owes what.
Every Monday: what's open, split into current, 1 to 30, 31 to 60 and 61+ days late, and who's on your call list. Retainage shows as its own line with the release date you gave us, so it doesn't get forgotten when the job closes. Once a month you also get your real average days to get paid.
Move ahead a week and watch who gets reminded.
Seven sample GC invoices. Each tap moves the calendar a week: reminders go out on schedule, some invoices get paid, and the rest age across the buckets. Tap any invoice to see its reminders, mark it paid, or play a GC who pushes back.
Buckets are days past due. Tap an invoice to see its reminders.
Who it's for.
Subs and commercial trades that bill GCs or other businesses on net terms, and have more invoices open than they can keep track of in their head.
A good fit if
- You bill GCs, property managers or other businesses on net 30, 45 or 60 terms.
- You usually have several of those invoices open at once.
- You've had an invoice sit because a form was missing or it went to the wrong person.
- You'd rather make three calls a month than thirty.
Probably not yet if
- You only bill homeowners. That's a different setup, a pay link when the job is done, and we can talk about it.
- The money is already in dispute or with a collection agency. This keeps good accounts on time. It doesn't fight bad ones.
- Your invoicing already sends reminders that work. We'll tell you at the audit if this adds nothing.
Who it's built for.
- The AP email for each GC. Usually it's on their past checks or remittance emails. We help you find the rest.
- Your invoices and terms. QuickBooks, a spreadsheet or our invoicing. We check how you bill at the audit.
- A way to know what's paid. Read from your invoicing if we can, or one tap from you in the Monday text.
- The paperwork each GC asks for. Signed work orders, your W-9 and insurance certificate.
- The PM on each job. For the 7-day reminder. Optional per GC.
- About an hour with us. One setup call to load your GCs and approve the wording.
What getting paid a little sooner is worth to you.
This doesn't add sales, so there's no profit number here. It shows cash you'd stop floating, the interest that cash costs you, and the hours of chasing you'd hand off.
The 10 days default is our guess, not data. A GC that pays on a fixed cycle may not move at all. The cash number is a one-time step up: it's money that stops sitting in their account instead of yours, and it stays freed up as long as they keep paying on that faster schedule.
What it won't do.
Better you hear it now than on month two.
- It doesn't collect.No collection letters, no legal notices and no reminders about legal filing deadlines. That's your attorney's lane. Past 21 days, it's a call from you.
- Email only, to AP.No texts or calls to GCs, and no AI calls. The only texts in this setup go to you.
- It can't beat a pay-when-paid contract.If your GC only pays you once the owner pays them, reminders keep your invoice clean and on top. They can't make the owner pay faster.
- It needs the right inbox.A reminder sent to the wrong person does nothing. When an email bounces, you hear about it the same day.
- Disputes stay with you.A reply about a problem pauses reminders and comes to you. We don't argue with your GCs.
- It only knows paid if it's told.Read from your invoicing, or a tap from you. Reminders stay off until one of those is working, so nobody gets nagged about a check that already cleared.
What it comes with, and what pairs well.
- Commercial AccountsIncludes thisEverything on this page plus a vendor packet in one tap, work orders with photo reports, contract and insurance renewals, and intro emails to GCs off new permits.
- New permits, new GCsPairs wellMore GCs asking you to bid. This page makes sure the work you win from them gets paid.
- Work from property managersPairs wellSteady work orders from managers who already have budgets, and their invoices go on the same aging report.
- Quote Closer DeskPairs wellEvery bid followed up until it's a yes or a no, so more of them turn into invoices worth chasing.
Billing homeowners instead? A pay link when the job is done, or bills at each phase of a long job, are separate setups. Ask about them at the audit. Need a website too? See website plans.
The terms, in plain words.
- 3 months, then month to month.No auto-renew term. After the first three months, cancel by text and it runs to the end of the month you've paid for, then stops.
- You own your contacts and your number.If you leave: a contacts file, and your number ported to you, all written into the agreement. Your GC list and AP contacts go with you too.
- Live about a week after text approval.Phone carriers approve business texting first, and they set that timing. Once they do, we're usually live about a week later.
- Starts at the from-price on the card.Your exact number comes from the free audit. You'll know the setup fee and the monthly before anything starts.
Fair questions.
Will this annoy the GCs I work with?
AP departments get statements and reminders all day. That's their job. Ours are short, polite and on a fixed schedule, and they go to AP, not to your PM contact, until a week past due. You approve the wording once, and you can leave any GC off the list.
Who does the email come from?
Your business name, from a billing address we set up for you. Replies come straight to your normal inbox, and you get a text when AP writes back about a problem.
What if a GC says something's wrong with the invoice?
Reminders on that invoice pause right away and you get a text with what they said. Once you've sorted it, reminders start again a week later. Nobody gets a past-due email in the middle of a dispute.
Will you call or text my GCs?
No. Statements and reminders go by email to accounts payable. Past 21 days late, the invoice goes on your call list, because a call from the owner works better than anything we could send.
Does it handle retainage?
Retainage shows as its own line on your Monday report with the release date you give us, so it doesn't get forgotten after the job closes. You get a reminder before that date. A statement goes to AP only if you okay it.
I invoice in QuickBooks. Does that work?
We check how you invoice at the audit. When we can read paid status from it, reminders stop on their own. Otherwise your Monday text lists what's open and you tap what's been paid. Reminders don't start until one of those works.
What does it cost?
It's quoted because I put together the best setup for each business, based on its size and what it actually needs. I price it from your numbers after the free audit. It comes inside Commercial Accounts, and it can be added to a trades package.
How much is past due right now?
Text Chase the number and how many GCs owe it. We'll look at how you bill and tell you if this fits, before you pay anything.