On its own
For subs who want commercial work and already handle homeowner leads their own way.
Built for: insured shops with room in the schedule for rush commercial work.
From $3,500+ $1,297/mo, exact quote on the callAsk about it
Commercial Accounts, for subs who want steady work
Get on thevendor list andstay there.
Property managers and GCs keep the subs who answer fast and have their paperwork ready. We set that up and run it for you, from the vendor packet to the weekly intro emails.
Works on its own or added to any trades package. From $3,500 setup + $1,297/mo, exact quote on the call.
Maple Court Property GroupEmail to Alder Creek Plumbing
- Today, 8:52 am
- Hi, we're adding vendors for spring turnover. Can you send your COI, W-9 and rates?
Your packet. Tap to leave something out.
What we set up and run.
Six pieces on one setup. Managers and GCs see a sub who is easy to hire. You see work orders, renewals and statements handled on a schedule.
- Vendor packet in one tap.Insurance certificate (COI), W-9, license, rates and your response promise, sent the moment a manager or GC asks. One link, always the current versions.
- Work orders in, photo reports out.Managers send jobs one way: a form link, an email address or a text to your number. When a job is done they get a photo report, and each quarter a short summary of the work you did for them.
- Renewals on time.Contracts and insurance certificates flagged 60, 30 and 7 days before they run out, with the request to your insurance agent drafted for you.
- New permits, new GCs.Each week we pull new commercial permits in your area and email the listed GC a short intro with your capability sheet. Email only, from a separate domain. Anyone who unsubscribes is never emailed again.
- Statements that get paid.Polite statement reminders to each GC's accounts-payable inbox on a schedule you pick, plus an aging report every Monday. Calls about late money stay with you.
- Yearly tests rebooked.optionalBackflow, fire and septic due dates tracked from your records. Customers hear from you before the water district's notice lands.
A GC who just pulled a permit is about to hire subs.
Each week you get the new permits in your area that need your trade. Each GC on the list gets one short intro from you, then up to two follow-ups. Pick a trade and tap a row to read the email.
- Reroof, 3-story apartment buildingBeaverton, $410,000, GC: Northfork Builders, SAMPLE-1041Queued for Monday
- New retail shell, 12,000 sq ftHillsboro, $2.1M, GC: Tallgrass Construction, SAMPLE-1058Follow-up 2 of 3
- Office additionTigard, $780,000, GC: Brightwater GC, SAMPLE-1063Opted out, skipped
- Restaurant tenant improvementTualatin, $360,000, GC: Fernhill Contracting, SAMPLE-2012Queued for Monday
- Medical office remodelBeaverton, $920,000, GC: Northfork Builders, SAMPLE-2019Queued for Monday
- 24-unit townhome buildForest Grove, $5.4M, GC: Mossrock Homes, SAMPLE-2027Follow-up 2 of 3
- Warehouse lighting and panelsHillsboro, $640,000, GC: Tallgrass Construction, SAMPLE-3004Queued for Monday
- Dental office build-outSherwood, $290,000, GC: Cobalt and Pine Builders, SAMPLE-3011Opted out, skipped
- School gym remodelTigard, $1.3M, GC: Brightwater GC, SAMPLE-3015Queued for Monday
- Parking lot and curbsBeaverton, $480,000, GC: Fernhill Contracting, SAMPLE-4002Queued for Monday
- Self-storage, 3 buildingsHillsboro, $3.8M, GC: Mossrock Homes, SAMPLE-4009Follow-up 2 of 3
- Church additionTualatin, $1.1M, GC: Cobalt and Pine Builders, SAMPLE-4016Queued for Monday
Your COI renews before a manager has to ask.
A lapsed insurance certificate can pause your work with an account. So every contract and certificate gets three reminders, and the new one goes out to everyone who has you on file.
Tap through the days.
60days until your liability certificate runs out
You get a heads-up and a drafted request.
We list every contract and certificate that ends in the next 60 days. The renewal request to your insurance agent is already written. You tap send, or tell us to send it.
Goes to: you30days left, new certificate not on file yet
A second nudge, and the contract dates.
If the new certificate isn't in, you hear about it again. Any manager contract ending in the same window goes on the list with its date, so you can ask about renewal terms early.
Goes to: you, and your agent if you said yes at day 607days left
Top of your morning text.
Anything still missing moves to the top of your daily summary until it's done. This is the reminder we push hardest.
Goes to: you4accounts sent the new certificate
Sent to every account that has you on file.
When the new certificate lands, each manager and GC on your list gets it with a one-line note. Then the 60-day clock starts again.
Goes to: each account's vendor contactManagers send work one way and see it done.
Property managers juggle dozens of vendors. The ones who send a photo report without being asked are easy to keep calling. Move these work orders along to see what the manager gets.
- Unit 14B: kitchen shutoff valve leakingMaple Court, by form
- Unit 7: slow tub drainMaple Court, by text
- Building C: water heater making noiseFir Street HOA, by email
Quarterly summary, so far
What each manager gets in April
- Work orders received 3
- Finished 1
- Photo reports sent 1
- Still open 2
Sent as one short email per account. It's the page they forward when someone asks why you're on the list.
Getting paid
GCs pay on a schedule you set.
Only 12% of contractors say they're always paid on time.
Source: Levelset construction payment report, 2022. The same report puts average construction payment at about 90 days.Your invoice becomes the easy one to approve: paperwork attached, reminders on time.
- Invoice dayStatement to the GC's accounts-payable inbox, with the signed work order and your W-9 attached.
- Due dateA short reminder with the invoice number, amount and a pay link if you take cards.
- 7 days lateSecond reminder, copied to the project manager you worked with.
- 21 days lateIt moves to your call list. We don't send collection letters or legal notices.
- MondaysAging report for you: current, 1 to 30, 31 to 60 and 61+ days.
Optional: yearly tests
Book the backflow test before the notice does.
Water districts mail the property owner, so the tester they call is whoever they find first. We remind your past customers before that happens, by email, or by text if they opted in.
- FebruaryYour reminder goes out with open test times.
- MarchThe district mails first notices.
- MaySecond notices, if needed.
- Late JulyThird and urgent notices.
- Sept 1Residential test results due.
Schedule from Tualatin Valley Water District: tvwd.org, annual backflow testing. Other districts differ, so we set it up from yours. Fire and septic due dates come from your own records.
Your numbers in, example out.
Two ways commercial work adds up: a few steady accounts, and GCs who answer a permit email. Change any number.
Two ways to add it.
Same pieces either way. The price is a quote, built from your numbers after the free audit.
Added to a trades package
It shares the setup you already have, so your quotes, follow-ups and commercial accounts sit in one place.
Built for: anyone on one of the three trades packages, plus the same insurance and rush capacity.
QuotePriced with your trades packageSee trades packages
There's a bigger one: Everything Handled, from $25,000 + $10,000/mo. Your whole front office run for you, one client at a time.
Want one piece? Each is also a single fix: work from property managers, new permits, new GCs, GCs pay on time, yearly tests rebooked. Need a website too? See website plans.
The terms, same on every package
- 3 months, then month to month.No auto-renew term. After the first three months, cancel by text and it runs to the end of the month you've paid for, then stops.
- Setup fee half at signing, half at go-live.You pay the second half when the live test passes.
- You leave with everything.Your number, contacts, consent records, reviews and domain go with you. We file the port-out the next business day and send your CSV within 5 days. No fee from us.
- Live about a week after text approval.Phone carriers approve business texting first, and they set that timing. Once they do, we're usually live about a week later.
- At least 5 GC or property-manager conversations started in your first 60 days live, or your next month is free.A conversation counts when a GC or manager replies to an intro or asks for your packet. Permit intros go out every week.
- Price changes come with 60 days written notice.One flat number on one Stripe line. Usage is included up to the cap on your Service Order. If a price ever changes, you get 60 days in writing and you can leave on that date.
- If you'd rather pay a year up front, it's 10 months' price.Your call, not a pitch. Ask for it and it goes on the Service Order.
- Need it faster? Rush build is +50% on the setup.Same build, moved to the front of the line.
- Starts at the from-price on the card.Your exact number comes from the free audit. You'll know the setup fee and the monthly before anything starts.
Fair questions.
Where do the permits come from?
Public permit records from your city or county, pulled once a week. Some places don't list the GC or their contact details. We check yours during the audit and tell you before you pay anything.
Is it OK to email GCs I've never worked with?
Business email about real work is allowed when it's honest, includes your business address and an unsubscribe link, and stops when someone asks. We set it up that way, send from a separate domain so your main inbox stays clean, and keep an opt-out list nobody can override.
Will you text managers or GCs?
Only people who text you first or ask for texts. Permit intros and statement reminders go by email.
Do you chase payments for me?
We send polite statement reminders to the GC's accounts-payable inbox and give you an aging report. We don't send collection letters or legal notices, and calls about late money stay with you.
I already use QuickBooks or Jobber. Does this replace it?
No. We ask what you quote and invoice in during the audit. If a piece needs a connection to your software that we haven't set up, we say so before you sign, and nothing gets promised that depends on it.
What do I keep if I leave?
Your contacts file and your number ported to you. It's written into the agreement.
Who do you want sending you work?
Text Chase your trade and the kind of accounts you want. We'll check what permits your area publishes and tell you if this fits your numbers.